From Chaos to Clarity: How an Austrian Tool Company Transformed Their Business Operations

Based in Vienna, Austria, Tooling ITM-Projekt supplies specialized tools to industrial clients. Like many growing businesses, their small but dedicated team of four was spending more time managing paperwork than growing their business.

Their Challenges:

• Hours spent creating simple quotes and invoices;
• Endless searching through folders to find documents;
• Important files scattered across different locations;
• No clear picture of inventory and business performance;

Our Solution: One System to Run Everything

We implemented Odoo, a business management system that brought all their operations under one roof. Think of it as a command center for their entire business.

What Changed for Their Business?

• No more searching through folders - everything in one place;
• Less time on paperwork, more time for real business growth;
• Clear picture of business health at any moment;
• Faster customer service and better decision making;

Transformative Results:

• Time Efficiency: 75% reduction in document processing time. From 2 hours to 30 minutes per document;
• 4 Hours saved on weekly bank reconciliation through automated bank integration;
• Invoice processing time reduced by 60%;
• Inventory Accuracy: 30% Improvement in accuracy with real-time stock tracking;

Key Success Factors:

• Single Source of Truth:
• • All business documents in one accessible location;
  • Integrated view of sales, purchases, and inventory;
  • Real-time financial insights;
• Automated Workflows:
• • Streamlined quote-to-cash process;
  • Automated document generation;
  • Integrated banking operations;
• Enhanced Business Intelligence:
• • Comprehensive reporting capabilities;
  • Real-time business metrics;
  • Data-driven decision making;

Looking Forward

With their new streamlined system, Tooling ITM-Projekt can now focus on what matters most - growing their business and serving their customers better. Their team spends less time on paperwork and more time on valuable work that drives growth.